How to use Gemini in Google Workspace?

Gemini in Google Workspace: advanced functionalities to revolutionise your business

As a Premier Google Cloud Partner, power2Cloud daily shares the functionalities of Google Workspace applications, including Gemini AI, with all its users to enhance efficiency and productivity in every organization.

Gemini integrated into Google Apps: a competitive advantage for your work

While in the Google Workspace Starter version Gemini is included as a standalone application gemini.google.com and in Gmail, starting with the Google Workspace Standard version, this artificial intelligence is natively integrated into Google apps.

This evolution marks a turning point, bringing generative AI to the heart of the applications we use daily such as Gmail, but also Drive, Chat, Meet, Sheets, Documents and Presentations. No upgrade needed anymore!

How to use Gemini AI for productivity

Gemini's integration undoubtedly represents a competitive advantage for every Google Workspace user because it acts as a qualified personal assistant, always ready to answer your questions.

Process automation, advanced multi-file analysis and intelligent content generation result in increased productivity, reduced costs and greater business agility.

Here are some insights for your business. From Sheets to Google Vids, are you fully utilizing the full potential of Google Workspace for your work?

Analyze large volumes of data in one or more Spreadsheets in seconds

Unlock the potential of your data and go beyond formulas! Gemini can identify trends, create pie charts, and provide detailed summaries faster than ever before.

You can query the Gemini chat within a Google Sheet and call up multiple Spreadsheets present in Drive by simply typing the @.

Gemini can suggest the best format to visualize your data (e.g., pie charts, pivot tables, drop-down tables) or even propose advanced formulas for gaining specific insights, even for non-expert users.

For sectors like retail or logistics, this is a true revolution. You can get an in-depth overview in seconds, identifying trends, anomalies, and opportunities that would otherwise require hours of manual work. Don't forget that you can transform your data into a follow-up email to send to your colleagues or the client you're working with, all in just a few clicks.

Make meetings in Meet more productive

Gemini can take notes, transcribe conversations, and create post-meeting summaries in real time. It's like having a personal assistant attending the meeting, without distractions.

Don't worry about the details, Gemini takes care of it! The AI integrated into Google Meet ensures that all decisions, tasks and deadlines are clearly recorded and summarized, so participants can focus only on the discussion. This is crucial for managing complex projects or ensuring that follow-ups are timely and accurate.

To activate Gemini, just click on the small pencil icon in the top right. What are you waiting for?

Advanced file analysis in Drive

Gemini is not just a search engine within your Drive, but a true content analyst.

It can summarize complex documents found in a single folder, identify connections between files of different extensions, and even extract specific information from non-text files such as Slides.

Law firms, research and development departments, or marketing agencies manage enormous volumes of documentation and creative assets, and this functionality becomes fundamental for them.

Imagine needing to find all clauses related to a certain type of contract across dozens of files in seconds, or extracting client data from Slides, reports, or Docs. Gemini can do it, allowing you to find and correlate information incredibly efficiently. Have you ever tried it?

Quickly organize correspondence in Gmail

Save valuable time by letting Gemini create personalized drafts, suitable for every context and message follow-up.

The "Help me write" feature can assist you in formulating complex replies, adjusting the tone of an email (more formal, friendlier, concise), expanding an idea, or reorganizing text for greater clarity, taking into account the conversation's context and, if necessary, drawing on relevant information from your Drive (remember the @ to recall files!)

For anyone dealing with a high volume of correspondence, Gemini is truly a game-changer. It's like having a copywriter always ready to optimize your messages and speed up content production, from internal reporting to customer communication. Put it to the test now.

Turn ideas into flawless Slides

With just a few commands, Gemini can create slides, add images and format text, allowing you to focus on content and storytelling. But it's not just about generating basic slides.

Gemini can interpret objectives and targets - through a detailed prompt - to structure the entire presentation, suggesting layouts, inserting relevant images, and formatting text.

This is a huge advantage for sales and marketing teams who need to create engaging and professional Slides quickly.

You can dramatically reduce the time spent on formatting and design, focusing on storytelling and message effectiveness.

The ability to transform complex ideas into clear and impactful visualizations with a few commands is a strategic accelerator, even if you're a wordsmith.

Summarize complex texts into Documents

Gemini can extract key information from long Documents, providing concise summaries and facilitating understanding. But it's not only capable of summarizing; it can also expand texts, change tone, or even generate paragraphs on demand, maintaining stylistic and informational consistency.

In addition to drafting text, Gemini generates entire Document structures, such as project plans, business proposals, or reports, starting from a simple prompt or a list of key points.

Make sure to express your request clearly and concisely, referring to the target audience and objectives.

Google Vids: videos for everyone, with the help of AI

Have you ever considered videos for onboarding or your company communication? Perhaps now is the time, because Google Vids is the application integrated into Google Workspace that leverages artificial intelligence.

No longer the exclusive domain of a few experts, Vids enables the production of professional video content, now accessible to everyone.

You can input prompts in both Gemini and Google Vids to transform simple text prompts or existing documents (such as Google Docs or Slides) into complete scripts and videos, with voiceovers, music, and subtitles.

Its strength lies in its ability to drastically accelerate video creation. Any ideas? Use it for internal communications, project presentations, or client updates. It converts complex messages into an engaging and visually appealing format for you.

Why turn to a Google Cloud Partner to optimize resources, productivity and AI

Gemini's potential is endless; these are not mere automations, but intelligent tools that allow all sectors – from logistics to retail, from production to customer service – to focus on higher-value activities, freeing themselves from long and repetitive tasks.

Furthermore, the native integration into Google Workspace is what makes all this fluid and intuitive, without the need to switch between applications.

As a Premier Google Cloud Partner, power2Cloud supports every organization in this transformation, offering personalized consulting, training, and dedicated technical support to take the most out of Google's potential.