Do you want to share folders within Shared Drives with users outside your organization? Now you can!"
The Drive update, the G Suite App, released just these days, is the news you've been waiting for and we want to tell you about it so you can benefit from it right away.
It's simple! You don't need to enable any functionality from the Console, just share the folder you are interested in in Shared Drives by adding the users' address even if they are members outside your organization.
This is an important feature that further simplifies sharing, which until recently involved only individual files.
If you are a G Suite Business, G Suite Enterprise, G Suite Enterprise for Education, G Suite for Nonprofits, and G Suite Essentials customer, try it now.
The update is available via Drive on the web, the Drive API, Drive File Stream, and the latest Google Drive apps for iOs and Android, and via the native file system on ChromeOS will be with an upcoming release.
Sharing a specific folder with other users and updating member access within shared Drives allows you to focus on work and ensure a smooth and seamless experience for everyone!
Naturally you can choose the role to assign to each user between Commenter, Viewer and Contributor, while moving folders from Shared Drives is only allowed for Content Managers.
In any case, remember that you can remove users from the shared folder at any time in one click.
If you are not yet using Drive, you can contact our team. power2Cloud, as a Google Cloud Partner in Italy deals with all Google Cloud solutions, including G Suite.
Working in shared Drive: the benefits.
A Drive is forever. What do we mean by that? We couldn't work without it because it makes it easier to store, search, and access files for our colleagues and the people we collaborate with.
Some people think Drive is just a storage space, and they are wrong. It is the perfect tool for collaboration, so if you have G Suite but don't fully utilize this application here are a few benefits we want to remind you of:
Shared Drive files belong to the organization and not to individual users. This increases security and is an important safeguard especially in teams where there is more turnover.
If an employee leaves the organization, the administrator deletes his or her account, but his or her files remain available so that others can continue to share information and work from any device (tablet, mobile, computer).
All members of a Shared Drive see the same content. Think of a marketing team, sales team, administrative team, and so on. Everyone can access files pertaining to them.
Increase collaboration by inviting outside members as well. Avoid working with attachments that make work more complex and less smooth!
Restore files if you are a manager, content manager, or collaborator.
And you, how do you use Shared Drive? This Google App also included in G Suite increases team productivity, especially if multiple business teams, smart working people, or when collaborating with multiple vendors are confronting each other.
Shared Drives are a great way to make your team more productive.
Shared Drives enable teams and organizations to store, access and collaborate on files of all types such as Sheets, Documents, Presentations, Forms.
The advantage is that everyone can collaborate according to their skills in real time making work more productive, increasing security and productivity.
Sharing folders from Shared Drive: 3 useful tips
For the marketing team, it can have a shared Drive that is accessible by all internal employees and a specific folder for advertising materials that is also accessible to an external agency.
If you are part of the sales team and have multiple locations you can set up a shared Drive that allows team managers and directors to track all activities, with regional teams only able to see information relevant to their area of interest in a shared folder
Are you preparing for an event or meeting? You can grant all members viewing access to all files, while providing each specific team with editing access to documents relevant to their part.