How to set up a conference call for your company in just a few steps

Most conference calls today are still conducted by telephone, face-to-face or with third-party solutions in addition to those already in the enterprise.

There are many factors to consider:

• 71 percent of managers, according to a Harvard Business Review survey, find meetings unproductive and inefficient. (Meetings have increased in frequency and length: to about 23 hours per week, up from less than 10 hours in the 1960s.)
• 47% of workers said too many meetings are a waste of office time (Salary.com survey)
• travel increases business costs
• more employees are working remotely or when on the go
• information security is often compromised by unreliable solutions
• technology must be easy to manage and use to be adopted
• local infrastructure requires high costs and ongoing maintenance

Hangout Chat and Hangout Meet, G Suite's enterprise apps, are designed to meet these new dynamics. They do not require the use of a local infrastructure, they release automatic updates, and this reduces the workload for IT colleagues.

Whether it is a small office or a more structured reality, Hangout facilitates participation and sharing among business teams, without compromising quality even for those who work and connect from dispersed locations.

It is possible, for example, to set up a conference call and work simultaneously from the Naples and Milan offices.

Talking, seeing each other, chatting, exchanging files and even sharing desks to present projects or documents with Hangout is easy, just a few clicks and any device (cell phone, tablet, computer).

This is not only true for the CIO and CEO: G Suite applications engage and improve the entire organization by quickly driving consensus and decision-making!

Some use cases of Hangout for business conference calls

With Hangout you can engage with all departments in the supply chain, especially those that were previously "unreachable"-think, for example, of salespeople in your Italian or foreign locations.

With Hangout you can connect with

• external partners and suppliers. You can invite other members to participate even if they do not have or use Hangout Meet. No need to download any plug-ins, just link
• employees for online training, periodically sharing information and promotions
• internal teams and divisions, in different locations or in case of new acquisitions, to make new collaborations more effective.

Hangout works securely on your conference calls

When it comes to business conference calls, security and protection of sensitive information and data is most important, which is why we want to remind you that G Suite Apps offer:

• automatic updates. This aspect can be difficult to manage when there are so many software components. (G Suite always releases the latest and most secure version)
• verified startup
• data encryption.
  
  

Use cases. Here's how companies use G Suite

The case of Saleforce. In part, the company's success comes from simple, real-time communication between teams and partners. Today, Salesforce's more than 30,000 employees use G Suite Apps for email, video and group chat, Documents, Presentations, Sheets and more.

Salesforce is headquartered in San Francisco and has employees and offices around the world, including the Americas, Europe, the Middle East, Africa, and Asia. To cross geographic boundaries, Salesforce teams use Google Hangouts.

Integration between the G Suite Apps helps team members collaborate effectively with colleagues and business partners. Salesforce considers external partners essential to its success. "G Suite breaks down any barriers between us and a partner we are working with. It makes us all feel like a team, which is ideal for getting the best result," says Leandro Perez, Senior Director, Product Marketing at Salesforce.

The case of shopify. Spotify has benefited from using Hangouts Meet to improve collaboration both inside and outside the company. "Interoperability between Hangouts Meet and other video conferencing systems is key to enabling collaboration. We can now focus on productive meetings instead of worrying about the technology," says Martin Antonsson, Manager shopify AV.

The benefits of Hangouts for conference calls

• easy and intuitive access
• intelligent collaboration for the entire team
• scalability
• interoperability with G Suite Apps
• centralized management from the Administration Console
• reduced travel costs
• reduction in local infrastructure costs

Hangout Comparison: