Working offline with Google Workspace: productivity without limits - power2Cloud

What happens when our Internet connection fails us? A meeting on a train, an intercontinental flight, a construction site in a remote area--situations where we find ourselves offline are more common than we think.

Unfortunately, Google Workspace offers the ability to work offline on some of its most important applications, such as Drive, Gmail, and Files. Imagine being able

• access and edit your documents on Google Drive, even without Wi-Fi.
• read and reply to emails on Gmail, perfect for managing your inbox on the go.
• organize and browse your important files on Google File, without worrying about connectivity.

With Google Workspace, lack of connectivity is no longer a hindrance to productivity. You can continue to work on your projects, manage your communications and access your files, wherever you are.

How to enable offline mode in Google Workspace?

Here's how to enable offline functionality for major Google Workspace apps.

Gmail, read, reply and search Gmail messages even when no connection is available

• Open Gmail in your Chrome browser
• click Settings on the gear-shaped icon that you find in the upper right
• select View all settings
• in the Offline tab, check the box Enable offline mail

• you can choose how many days to keep email offline in the sync settings (e.g., the last 7 days or 30, your choice) 
• select desired options for attachments and security
• Click Save Changes.

Once offline access is enabled, Gmail will automatically synchronize selected emails with your device and allow you to use it even without a connection.

To use Gmail offline, make sure it is open in only one browser tab. Close any duplicate Gmail tabs.

Google Calendar, view events and details offline

• Open Google Calendar  in Chrome
• Settings (the gear icon in the upper right corner)
• In the left menu, select Offline line, enable Offline Calendar 

Once done, you can view events and details offline. Internet connection is required to edit and add new events.

Google Drive, remember to enable the Offline option

• Open Google Drive in your Chrome browser
• click Settings (gear icon in the upper right corner)
• Select Settings
• in the Generals section, turn on the Offline
option.
• Click Finish.

After enabling offline mode, select the specific files (Documents, Sheets, Presentations) and turn on the Available Offline option.

Offline Google Documents (Documents, Presentations, Sheets), here's how to make them available offline

At the moment, Google does not offer full offline functionality, but you can enable offline access for individual files, only after you set up the functionality for the Drive.

You are reminded that individual files can be made available offline by clicking in the top menu Files > Make available offline. If you want to work some files make sure the setting is enabled before you have no connection.