Create a group calendar with HubSpot - power2Cloud

How long does it take you to synchronize your availability with colleagues, clients, and prospects?"

Calendars are an indispensable tool for optimizing collaboration and organization, which is why we want to remind you of some of the features HubSpot offers to manage your availabilities and those of your team.

Creating a calendar that synchronizes your availabilities and those of multiple colleagues with a team meeting planning tool has countless benefits:

• simplified scheduling: see your colleagues' availability in real time and book meetings in one click;
• optimized organization: manage projects, deadlines and commitments in a clear and shared way, avoiding overlaps and improving team productivity;
• fluent communication: send invitations, receive notifications, and update events in real time, keeping everyone informed and aligned;
• synchronization with all tools: Meetings that users book from the group link are synchronized with everyone's calendar, visible even when you are on the go from your calendar App ( iOs and Android) and automatically sync into contact activities in the CRM.

Do you use the HubSpot group meeting scheduling tool? 

If you don't use the HubSpot group meeting planning tool, it's time.

HubSpot natively integrates with your Gmail calendar or Office 365. You know what that means? That you can create in just a few clicks an individual scheduling page, which allows you to share thanks to a link, to external users or those in your organization, the availabilities synchronized in real time with your calendar. But it doesn't end there. 

If you have an assigned HubSpot Sales Hub or Service Hub location, you can create a team scheduling page, synchronizing the availabilities of multiple people. Great right?

Here's how to do it:

• in your HubSpot account, in Library select Meeting Planning Tool

• in the upper right-hand corner, click on Create planning page
• you have several choices available to you:

1. Individual: contact schedule time only with you or the user for whom you are creating the schedule page.

2. Round robin (only if you have Sales Hub or Service Hub Starter, Professional, or Enterprise). This team scheduling page shows the individual availability of all selected team members. Use this option to help a contact book a meeting with a team member whose availability aligns best with their schedule.

3. Group (only for if you have Sales Hub or Service Hub Starter, Professional, or Enterprise). This team scheduling page displays the time slots when all selected team members are available to meet. Use this option to help a contact book a meeting with more than one member of your team at the same time.

How to create a HubSpot group calendar

We wanted to focus on creating a group calendar, but the other features are also all worth exploring. 

Of course you can create one or more group calendars, depending on your needs and the people you want to share, perhaps for demos, business or customer service-related activities. 

The steps are simple and guided. 

You can call out in the event title token contact or company, to remind you of key information, give you the ability to cancel or reschedule the event, add different durations, as needed, or specific availability (days and time slots).

Nothing is left to chance. You can also select the number of weeks you want to make visible and the backup time, the length of time that should elapse between meets, perhaps to prepare follow up emails or take notes.

The link you can share via email, post it on a landing page, a paid campaign, to a call-to-action for a webinar, and more.

In any case you can also always call it up within Gmail under Meetings.

All members involved will receive a confirmation. The appointment will automatically synchronize in the participants' calendars and everyone will receive a notification as a reminder, if set beforehand.