Group calendars and shared calendars: two solutions for your teams - power2Cloud

Calendars are an indispensable tool for collaboration and organization. Both Google Workspace and HubSpot offer effective solutions for managing the availability of each employee as well as the team, have specific features and functionality, and integrate natively.

Smooth teamwork: shared calendars from Google

If you use Google Calendar but don't yet take advantage of shared calendars start now, you'll thank us! 

You can view not only your own availabilities, but also those of your team, to better organize meetings, appointments, manage events, and engage colleagues, clients, and partners, but also know when they are out of the office or on sick leave.

We recommend using different colors so you can spot them right away even if you access them from the mobile App.

Here's why we love Google's shared calendars:

• simplified scheduling: see your colleagues' availability in real time and book meetings in one click;
• optimized organization: manage projects, deadlines and commitments in a clear and shared way, avoiding overlaps and improving team productivity;
• fluent communication: send invitations, receive notifications, and update events in real time, keeping everyone informed and aligned;
• access anywhere: access your calendars from any device even when you're on the go, anytime, in the available Google Calendar App (iOs and Android).

Advanced features:

• creation of group calendars: for specific projects or dedicated teams;
• sharing calendars with external users: to collaborate with clients and partners;
• resource management: book meeting rooms, equipment and other shared resources;
• integration with other Google Workspace Apps such as Gmail, Meet and Drive, for an even more efficient workflow.

Google Workspace shared calendars are an essential tool for teams of all sizes who want to improve collaboration, optimize time management, and achieve their goals more effectively.

Please note that you can make some events private by changing the visibility, this allows you to let other users know you have a commitment, but not to view all the details.

HubSpot Group Calendars: a team time management solution

So let's get to HubSpot group calendars and the ability to share for example with a client, supplier or prospet a single link to book and organize the availability of 2 or more people within a team. Awesome right?

Remind that Google Workspace calendars natively integrate with HubSpot.

This feature is smart, avoids unnecessary emails, allows recipients to nimbly choose the day and time they prefer, simplifying meeting and event planning, and all from one place.

Here's why we love HubSpot's group calendars:

• time savings: you no longer have to email back and forth to find a time that works for everyone;
• better organization: all team meetings and events will be visible in one calendar;
• better transparency: all team members will be aware of each other's schedules;
• better collaboration: group calendars can help teams work together more effectively.

How to use HubSpot group calendars:

1. create a group calendar: you can create a group calendar for a specific team, project or event;
2. add members to calendar: invite team members to join the group calendar;
3. share the calendar with other team members or people outside the organization such as clients and prospects to plan meetings and events. You can connect this link to a landing page, a paid campaign, a call-to-action for a webinar, and more.

All members of the meet will receive a confirmation, the appointment will be automatically marked in everyone's calendars, and everyone will receive a notification as a reminder, if set in advance.

Do you want to see shared calendars and group calendars at work?

If you are looking for a way to simplify meeting and event planning, we can help.