Personal site owners, web agencies, eCommerce, businesses: all must comply with international and national privacy legislation such as GDPR (Data Protection Authority).
Regulations are constantly evolving and can be complicated by very specific requirements, legal documents may not be valid if not properly drafted, even an outdated document may be a violation and carry heavy penalties.
This means that without an expensive legal professional and the right tools, adapting Apps, eCommerce and even a blog can be laborious and difficult.
iubenda makes compliance affordable, thanks to solutions designed by a team of lawyers and the convenience that only cloud-based software can offer. power2Cloud as an iubenda partner can help you with your legal obligations so you can focus on your business.
But let's proceed in order, do you recognize if your site, your eCommerce, but also your Applications are compliant with GDPR, Cookie and Privacy?
These are crucial issues, as important for users as for companies, which as we said can incur unpleasant penalties. In fact, surfing the web, there are still many sites that do not have the Cookie banner or the Privacy Policy and Cookie information or are not properly configured.
In our work, we often have to point out to the sales manager, the marketing manager, but also to the business owner with whom we talk, when they are not compliant with regulations.
We have noticed that this is a little known and clear topic, which is considered very technical and is left to website developers or legal consultants who, however, do not update them over time. At other times it even happens that this topic goes by the wayside, so it is not perceived as a priority.
That's why today we want to transfer to you the know-how you need to understand whether your online business is GDPR compliant.
power2Cloud as an iubenda partner has chosen this solution that is perfect for both startups and enterprise companies, in fact it is used by more than 70.000 customers in more than 100 countries and by companies such as ANSA, Max Mara, Mediaset, Boggi Milano, Martini, Arduino and Mondadori.
All documents are drafted and monitored by attorneys and hosted on iubenda's servers to ensure that they are always up-to-date with respect to the latest legislative changes and aligned with third-party updates.
In order to be compliant, that is, to comply with the principles enshrined in the code regarding the processing of personal data and ensure their proper implementation, we come to the main requirements. We will list them for you in a simple, concise and non-technical way, advising you to turn to our team to immediately equip yourself with the essential tools to be in compliance.
These are the requirements of the Code.
The main tools for online GDPR compliance are:
All of these documents and tools must be drafted and set up with the specific configuration of your website, eCommerce or Application in mind.
Copying Cookie and Privacy Policy from sites similar to yours is useless. Each eCommerce or website is structured differently and uses plug-ins and tracking, advertising and marketing tools for different purposes.
If your site is available in Italian, but also in English and French, for example, Privacy and Cookie Policy, but also Terms and Conditions must be written in multiple languages, because users must be able to understand them.
Let's start with Privacy Policies that are required by law almost everywhere in the world.
This is a tool created to make the use of personal data transparent and protect it in a legally enforceable manner under current laws.
In Italy, the main privacy regulations are the General Data Protection Regulation (GDPR) and the Guidelines of the Garante per la protezione dei dati personali.
The Privacy Policy must be updated and inform users at least:
Regulations require that your policy be clear, always up-to-date, easy to understand, and list specific third parties in a granular manner.
As with all the other documents we are telling you about, regulations state that the Privacy Policy must also be visible and easily accessible throughout your website or app, which is why it is often included with a simple link to the policy directly within the footer.
However, to be transparent (this is one of the primary purposes of privacy laws), you must make your Privacy Policy contextually available with a link either at the bottom of contact forms or on a banner prominently displayed when accessing your services or in each newsletter, if you have one.
Next let's move on to Cookies and Cookie banner, what are they?"
Cookies are an important tool because they can provide a wealth of information about your users' online activity.
Cookies are small text files that websites place on users' devices as they browse. They are processed and stored by the web browser and allow recording a large amount of data, enough to identify users without their consent.
Cookies are the primary tool used by advertisers to track users' online activity so they can target highly specific ads and build their buyer personas.
This amount of data that Cookies may contain is subject to the GDPR.
Let's look together at some aspects related to Cookies and the dedicated banner, which we will pick up on later for further discussion as well:
Don't forget that Cookie consent collection rules change from country to country and may be updated. If your company is based in Italy hyou will have until January 10, 2022 to comply with the upcoming updates.
These are known as Terms and Conditions, but also Terms of Service and Terms of Use, which are important because they define the terms of use of your site, eCommerce, App in a legally binding manner.
Taking care of it would seem easy, yet Terms and Conditions must meet complex and highly specific scenarios, providing for everything that might affect your work, your business processes, your business model.
Terms and conditions are as important to protect consumers as the business, think for example of clauses relating to shipping and delivery, payment methods, but also refunds, contain clauses relating to copyright, disclaimers and terms of sale, allowing you to specify the applicable law, list mandatory provisions to protect consumers.
As with Cookie Policies, the Terms and Conditions must always be updated to the relevant regulations.
Let's look together at some of the instances where you need to equip your platform with robust Terms and Conditions documentation:
If all these aspects seem like a headache to you, we have the solution for you, iubenda.
power2Cloud has chosen among many cloud solutions that of iubenda to offer simple, comprehensive and professional support to comply with regulations, and always be compliant with online legal obligations.
Perfect for startups, SMEs or enterprise companies that belong not only to the retail world, iubenda is a versatile platform that integrates into any site, those made with WordPress for example, but also in eCommerce using Shopify, ebay, Amazon, WooCommerce, Magento or other providers as sales platforms worldwide.
iubenda is a complete solution: it is a Privacy Policy Generator, Cookie Policy Generator, but also a useful tool to protect all the data collected on the site visited by users.
Request a no-obligation consultation with one of our experts now.