G Suite helps make your administrative or secretarial work more productive and organized. How? Let's find out together the 20 reasons that make it important to use G Suite in your work.
Contacts are the key element of every Company. With Contacts you can save, manage and edit all the details related to your company address book. Benefit from a professional e-mail service as you organize, plan and share appointments that directly affect you or involve your manager.
You can gather information and consult multiple employees or colleagues with Forms.
Create short surveys with preset items to gather the information you need right away and plan corporate travel and logistics without any hassle.All the information you can share thanks to Groups for Business.
Create filters for irrelevant messages and apply colored labels to categorize incoming emails. Always distinguish recipients and priorities, make reading your business emails faster and more effective.
If you want to unsend an email because you forgot to add a recipient, realized the subject line is wrong, or want to implement text you can now do so. Gmail allows you to unsend an email up to 30 seconds later allowing you to rectify what you want.
If your company works with teams, suppliers, or clients who are located in different parts of the world, you can add more clocks to your Calendar making sure the time you set is the right time to coordinate appointments for your colleagues on the road.
You can also postpone sending an email by setting the date and time of sending for your foreign communications.
If you use the same formulas frequently to address customers, respond to a vendor, or confirm a service optimize your time with predefined responses.
You can choose the default signature you intend to use for your internal or external business communications in just a few clicks. Each time you compose a new email, choose the default signature you intend to use. Professional and timely emails for every use.
Don't lose track of your priorities, Gmail and Calendar are two integrated Apps that allow you to always have a clear schedule of your tasks and deadlines. It's all automatic!
If you want to communicate with your manager or a colleague use Hangouts Chat or Hangouts Meet for instant chat and video calls from any device and anywhere.
If you are looking for information related to your contacts, Google Search helps you optimize your time by making browsing easier and more effective. Enter the name of the contact you are interested in into the search string to get all the details related to their name.
Google Search also helps you search your business files. Don't waste time among the folders in your filing cabinet or the folders on your pc, get what you are looking for in just a few clicks. Google Search searches pdfs, images and files of all formats for you.
Attach a presentation to the event you have created in Calendar to your manager or team members allowing them to preview relevant files before each meeting. You can attach: Documents, Sheets, Presentations and more.
Use Forms and Sites to collect the data you need within your Company. If you have to deal with many employees or colleagues in your team thanks to Google Forms and Sites you can create an intuitive and schematic intranet by setting up the items you need to know to speed up your Company's decisions.
Help your manager organize his or her daily schedule with Calendar to review important appointments. With the sharing and privacy settings set in the console, Calendar allows you to share and track important meetings and events so you always know your manager's schedule and whereabouts.
G Suite allows you to access your business data from any device, wherever you are. If your contact person needs a piece of information, file or Document and you are not in the office you can help them as if you were. Google Cloud solutions give you secure access to your data, from any device (mobile, tablet, computer), wherever you are. Protect your data and increase your flexibility with G Suite.
You can keep track of changes and sharing of your files in the Suite. Console administration can decide the rules for sharing, viewing and editing company files.
If you need to involve your colleague or manager about editing or integrating some data into your business files you can do so using Comments. Mentioning the contact you are interested in will allow you to chat instantly instead of using useless emails. It will remain in memory as a reminder until the Comment is processed. You can use Comments for Documents, Sheets, Presentations, and Forms.
Scheduling a meeting or event within a team is difficult, especially if it is well-staffed, thanks to Calendar you can always have a complete view of your colleagues' schedules and understand when everyone is available. You can create group calendars to keep track of meetings, trainings, vacations, and more.
To save time you can use keyboard shortcuts to work quickly and be productive with fewer clicks.
If you are collaborating on a Document keep track of changes made by your manager or colleagues. The revision history allows you to track the date, time, and referent contact. If you prefer an earlier version you can restore it at any time. No data will be lost!
Drive, in the G Suite Business version, allows you to have unlimited storage. You won't have to buy additional space for your business data, buy external hard drives, or risk losing everything if your computer breaks down.